Guidelines for Poster Presentations at the 22^nd Annual ESDAR Conference 2018 Cordoba, Spain

POSTER PRESENTATION

There will be two posters sessions. The authors are requested to be present to answer any questions concerning their poster during the poster session:

- Session 1 (Friday, 28^th September): posters with ODD CODE

- Session 2 (Saturday, 29^th September): posters with PAIR CODE

· Authors should bring a printed copy of your poster.

· Posters should have a size of 120 x 90 cm (vertical presentation).

· Display boards and fixing tape for posters will be available in the poster exhibition area.

Please remember to send your registration form in order to be allowed to participate in the poster session and to register at the Congress Secretary. We kindly remind you that for poster presentation, it is obligatory that the principal author, or at least one of the co-authors included in the communication, must be registered in the Conference.

Mounting, viewing and removing the poster

Fixing tape for posters will be available in the poster exhibition area. Please use only the fixing materials made available by the poster exhibition staff in order to avoid damages on the poster boards. The authors are requested to be present to answer any questions concerning their poster during the poster session. Posters that are not dismounted by the authors will be dismounted and disposed of by the staff when the conference had finished.

Important: Posters that are not dismounted by the authors will be dismounted and disposed of by the staff when the conference is finished.

DIGITAL POSTER

Also, posters will be displayed on screens during the Conference.

Digital version of posters must be sent to: info@proyectosycongresos.com before September, 5^th.

· Posters must be sent as a jpg/png/pdf file.

· Posters should have a size of 120 x 90 cm (vertical presentation).

· The name of the file must be the ID code of the poster.

General Guidelines for a good poster presentation

We hope that the following guidelines will help you when preparing your presentation. Poster session is one of the most important sessions at the Annual Conference of the European Society for Domestic Animal Reproduction.

Display boards will be provided for posters. POSTERS SHOULD HAVE A SIZE OF 120 x 90 cm (vertical presentation).

Copies of your poster reduced to A4 format are generally well appreciated by delegates. If you wish to distribute it, please prepare them before and bring them with you. Provide an envelope where delegates can leave their cards for more information.

Ideas for Improving Posters

(Based on guide-lines published in the Embryo Transfer Newsletter Volume 16, Number 3, September 1998 by G. E. Seidel, Jr.)

Accuracy, efficiency, and ease of communication should be the main criteria in designing posters. Secondary criteria include aesthetic appeal and variety (such as mixing graphs with tables, use of colour, and attention grabbers). The following suggestions will help to produce a poster that people will read and possibly remember:

1. Allow plenty of time to prepare the poster so that there is time to make corrections or obvious improvements.
2. Ask a colleague not directly involved with the material to read the poster and make suggestions.
3. The poster title should be in large letters that can be seen a long distance away (ideally, 4 cm high).
4. The names and addresses of authors should be in much smaller letters than the title.
5. Text letters should be at least 1 cm high.
6. A poster is not a scientific paper. It should be possible to read and understand a poster within 5 minutes. Long posters are ignored by most attendees. A maximum of two references (first author, year, journal, volume, pages) of published full papers can be included.
7. For posters, lists are preferable to text; tables are preferable to lists; and graphs are preferable to tables. Long and complex tables and complicated graphs have no place in posters.
8. A little colour adds immensely to posters particularly graphs; a lot of colour or gaudy colour is worse than no colour at all.
9. Be creative, but not cute. A good large colour photograph frequently adds greatly to a poster; overdoing this can be boring, however.
10. The use of photographs as a background for the entire poster is strongly discouraged. It usually makes it very difficult to read part of the text.
11. The following parts are absolutely essential for most posters:
12. Introduction (putting work into context)
13. Procedures (materials and methods)
14. Results (what was found)
15. Interpretation
16. Conclusions

Hypotheses often are appropriate or informative, but this depends on the nature of the experiment. Minimize abbreviations to one or two per poster. It is very difficult to remember three or more abbreviations (other than standard ones like FSH) when studying a poster.

12. Most people read the title and conclusions. If these do not pique their interest, they go on to the next poster. Design the parts just described to be simple and effective. It may be advisable to have a handout of your paper or copy of your poster to distribute
13. Get the housekeeping right: Poster size, method of attaching materials to poster, legible from a distance (see No. 5), have the poster up (and down) at the appropriate times and stand by the poster at the correct time.
14. ESDAR keeps a list of authors from previous conferences who submitted abstracts, but did not present a poster; abstracts will no longer be accepted from scientists who authored or co-authored previous abstracts and failed to put up a poster (without good cause).